VERY IMPORTANT INSTRUCTIONS FOR FILLING ONLINE OFFICIAL ENTRY FORM
1.
A Login ID & as per the National School Games calendar 2023-24 time to time a
Password
& Event Code will be provided to the official email ID of affiliated unit’s
competent authority. The competent authority shall process and maintain the
confidentiality of the secret code under his own supervision.
2.
By using the secret code the competent authority will be able to login into the
official website of S.G.F.I. and open the Official Entry Form. After opening the
official entry form page, the competent authority shall enter the details of his
team and upload the photographs of the players online. After confirmation by the
website, a printout shall be taken and countersigned by the competent authority,
coach, manager and same shall be sent to organizer with the participating team.
On the base of said online entry and data available prior to the tournament,
S.G.F.I. will provide Identity Cards to the players at the venue of tournament
and also announce the match fixtures. The organizer will also be able to arrange
facilitates like lodging, boarding & transport etc. related to the tournament on
time.
3.
After the completion of tournament on the base of online data available the
participation & merit certificates shall be issued. All the records of
tournament and details of merit certificates, participation, etc will also be
uploaded on the official website of S.G.F.I.
By said online process of S.G.F.I., it will help in maintaining
transparency, the RTI act related issues will be resolved immediately, manpower
& time will be saved and the provisions of NSCI 2012 of GOI, MYAS will also be implemented.
[A]
Instruction to competent authority for online process:
1.
That only the Competent Authority of affiliated units of S.G.F.I. is eligible to
fill the online official entry form.
2.
That it is expected to fill the complete official entry form at one sitting.
Even though maximum of 2 or 3 sitting facility is provided to the user to fill
the complete official entry form (only in case the entries are saved at every
sitting) before taking the final print.
3.
That once the entries are ‘confirmed’ by the users, further the competent
authority will not be able to make any changes online on his level in the
official entry form. Hence before proceeding the competent authority is
suggested to thoroughly examine the documents and only after getting assured
shall enter the information in the official entry form and click ‘Confirmed’.
[B]
1. Kindly ensure the following information are readily available before proceeding further:
1.
The permanent ‘Login ID’ issued by S.G.F.I. office to your affiliated
unit.
2.
The ‘password’ which is provided by S.G.F.I. to fill the official entry
form for the tournament / championship in which your state/UT/unit team is
participating.
3.
The ‘Event Code’ which is provided by S.G.F.I. for the tournament /
championship in which your state/UT/unit team is participating.
4.
Information of players readily available with you, like Name, Father’s Name,
Date of Birth, Class, School Name and Scholar no. / admission no., event,
discipline & age group in which participating, weight category (if applicable).
1.
Kindly ensure the following documents are readily available before proceeding
further:
●
Eligibility Certificate:
issued by the school in which the player is studying and should have the
signature of Principle / Head Master of school and further countersigned by the
competent authority of the unit.
●
Birth Certificate: the photocopy of birth certificate
shall be attested by Gazetted officer. Only the certificate issued by the
Statistic Department of state/UT Govt. /Central Govt. or Municipal Corporation
shall be acceptable.
●
Mark Sheet of Previous year Examination:
the copy of previous year final exam mark sheet shall be attested by the
Gazetted officer.
●
Photograph & Signature of Player: passport size photographs collected
from the players should have the player’s name & date on which the photograph
was taken, printed on the photograph. The printed photo with name & date along
with Signature of the players should be scanned together as per specimen shown
below and kept ready before filling the official entry form. These photographs
along with signature of players as one image should be uploaded while filling
the official entry form online with the player’s details at proper place.
The specimen of photograph & signature for your help:
For Example:
[c]
it is advised to fill the official entry
form very carefully since once the form is ‘confirmed & PRINTED’ by user, no
changes can be made to filled form. On the basis the information filled in the
official entry form, the ID of players, merit certificate and participation
certificate shall be issued.
[D]
After completing the form &
confirmation, take the print-out of official entry form. The Competent authority
of participating state/UT/units, manager & coach shall sign in appropriate box
given in the form. The signed official entry form shall be submitted in the
control room at the venue of National School Games with along following
documents :
1.
Covering letter:
Signed by the competent authority whose specimen signature was sent to S.G.F.I.
office by the competent authority at the time of annual recognition.
2.
Eligibility certificate:
Separate eligibility certificates of each & every player of the team issued by
the school in which the player is studying and should have the signature of
Principle / Head Master of school and further countersigned by the competent
authority of the unit.
3.
Birth certificate:
Separate Birth certificates of each & every player of the team attested by
Gazetted officer. Only the certificate issued by the Statistic Department of
state/UT Govt. /Central Govt. or Municipal Corporation shall be acceptable.
4.
Previous year final exam mark sheet:
Separate Mark sheet of each & every player of the team, attested by the Gazetted
officer.
5.
Registration + certificate + ID card fees:
@ Rs. 200/- per player.